5 Mistakes to Avoid When Hiring a Commercial Cleaning Company

Danny Barrera • Nov 26, 2020

Cleaning your office creates a healthy workspace and helps make a great first impression on your customers. A clean office enhances productivity among employees and reduces the number of sick days. However, cleaning is a demanding and exhausting task, thus, it's daunting to do it yourself. With numerous commercial services to choose from, selecting a renowned company requires a bit of research.


A significant number of people make serious mistakes when hiring a cleaning company. When you hire the wrong cleaning company, you spend more, instead of saving money on office cleaning. Here are common hiring mistakes that you should avoid.


1. Not Considering the Company's Specialization

The cleaning industry is very broad. Some companies only provide the basics, while others offer specialized services. For example, a residential cleaning service may not have the right tools and equipment to clean a commercial business. On the contrary, commercial cleaning services in Philadelphia won't have the right skills and equipment to clean a home. Additionally, a commercial cleaning service may use cleaning supplies used in offices and might be harmful to pets and children.


How to avoid this mistake:
Do background research on a potential cleaning company. The research will help you know more about office cleaning in Philadelphia and won't consume much of your time. Numerous companies put their specifications on their website. If you want your commercial property cleaned, only consult professional cleaners with vast experience in commercial cleaning.


2. Working with Uninsured Cleaning Service

Working with an uninsured cleaning company could potentially cause problems.. Hiring an uninsured company means you will be liable for any accident that may occur in your commercial property while cleaners are in their line of duty. In addition, uninsured cleaning service may not compensate for valuables damaged by staff during the cleaning process.


How to avoid this mistake:
Before signing a contract, ask for proof of insurance. Renowned commercial cleaning services in Philadelphia won't have a challenge with giving you the details of their insurance coverage. To ensure you are working with the right company, request for certifications and licenses of their employees.

3. Hiring Based on Cost

Every entrepreneur is always looking for ways to cut overhead costs and increase profits. However, when hiring a commercial cleaning service, the cheapest service is not always the best move. In many instances, companies offering cheap services don't provide impressive results. Therefore, you will find yourself incurring extra costs to hire another company to re-do the work rather than saving.


Additionally, it is not cost-effective to maintain an in-house cleaning service. Hiring a professional cleaning service will help your organization to concentrate on critical competencies. Renowned commercial cleaning companies stay on top of cleaning trends and abide by federal cleaning regulations. Besides, buying your own cleaning equipment is a significant investment that may affect your business's finances. It is best to leave the cleaning to the professionals because they’re better positioned to handle the task cost-effectively.


How to avoid this mistake:
Before hiring a company, identify your cleaning needs and assess whether a potential company can provide satisfying results. To make a sound decision, request quotes from multiple companies and compare their prices and the level of services they offer.


4. Failing to Contact References

Contacting references may seem petty, but it can prevent you from working with an untrustworthy cleaning service. The simplest way to gauge the quality of services is by contacting previous clients. If a previous client experienced some issues with a particular company, dig deep to learn their magnitude and how the company addressed them. You can only test the reliability of a company during unfavorable circumstances. Furthermore, communicating with references will help you determine whether a company is legitimate or not.


How to avoid this mistake:
Check the testimonials and reviews of customers on the company's website. Take an extra step to call the actual person to verify whether the references are legitimate because some companies force staff to rate their services.


5. Failing to Read and Comprehend the Agreement

In business, a service agreement is a crucial document. Don't be tempted to make hasty decisions. Read the document and make sure you understand your liabilities as well as expectations. Signing the document without knowing what's in it puts you in a vulnerable position if the document doesn't work in your favor.


How to avoid this mistake:
Read the agreement word by word. In case you don't understand some terms, consult an attorney to help you understand the document better. Specifically, focus on clauses that discuss the company's liabilities in case of damages and accidents and the cleaning service scope. Don't be afraid to ask a question regarding the terms of the agreement.


If you are looking for a reputable cleaning service that delivers impressive cleaning results, don't hesitate to call us at 1-800-227-9069 to get a FREE quote today!

By CMC Team 17 Apr, 2024
Facility managers at local offices know there is one sure-fire way to get compliments around the office. They hire CNS Cleaning Company . “Yes, often we are told how clean our office is,” said Delco Admin’s Carol Gallagher. “CNS is really reliable, thorough and consistent. We know when their crews will be on side, so we never have to worry about the cleaning. The office is always left spotless.” Christina Martin, a materials scheduling clerk at Do Good Foods in Fairless Hills, Pennsylvania, also hears the compliments: “Everyone has made mention of the huge difference in how things look since we hired CNS Cleaning Company. The company has drastically improved the entire experience from quality to customer service.” For some, the lack of complaints rings loud. “In this industry, no news is good news!,” said Daria Larsen, who manages multiple properties, most Class A medial office buildings for Atkins Companies in West Orange, New Jersey. “Basic things that you take for granted when they are clean, such as restrooms and floors, are always clean since we hired CNS Cleaning Company—and they are always there for us!” CNS Cleaning Company, which is celebrating its 40 th year of continuous operations , continues to grow its family-owned business at a 30% annual rate. Since 1983, the award-winning commercial cleaning company has kept its clients’ facilities clean despite natural disasters, recessions and one pandemic. CNS President Bill Dunn said standardized procedures has made the organization more effective since upgrades were implemented in 2019. As a result, the company expects to double its revenue this summer. “We are an extension of our clients who entrust us with their offices,” said Dunn about the added value his company provides. “We strive to build long-term partnership with each client by going the extra mile. As a commercial cleaning company, our team members are often the first in a building and the last ones to leave. We help keep your places clean—and secure.” For four decades, the family-owned business has earned a BBB A+ rating and more than 200 five-star reviews online from clients who appreciate CNS’ attention to detail, oversight and responsiveness. The CNS Secret Behind Rave Reviews When customers call CNS, they notice something differently almost immediately because a team member answers the phone. And if that team member doesn’t know the answer to a question, they will commit to finding the answer—or the person who knows the answer—within 15 minutes. When the company begins an assignment, for instance, they spend most of their time listening on the walk-through with the client. If there are questions during or after a service, CNS offers attentive management oversight that is responsive to any concerns. Regarding the overall experience, the amount of attention spent on the details exceeds industry standards for commercial cleaning. Here’s a closer look at some of CNS’ popular commercial cleaning services for local offices: Commercial Cleaning: Floor Services CNS’s latest floor cleaning equipment—which can be as big as a Zamboni-sized auto-scrubbing machine or as small as a lawnmower-sized auto-scrubber from Swing machines to burnishers—exceeds customer expectations. The company’s auto-scrubber machines clean the floors by extracting the dirt and the water into a reservoir tank. Any hazardous or contaminated water would be shipped to proper waste hazardous disposal areas. To provide extra care, CNS cleaning crews also strip and wax floors, taking the floor down to a base clean level before delivering a fantastic wet-look, clean-finish. In order to recoat floors, they remove the top layers of wax and apply more coats: four to five coats on sealed floors and six to nine coats on unsealed floors. Because CNS uses state-of-the-art technology and equipment, it can clean all types of floors , including LVT, ceramic and luxury vinyl. They also restore marble and hardwood. Since hiring CNS, Carol said she has noticed significant improvements in accountability and customer service, when compared to other commercial cleaning companies. She said she would “definitely” recommend CNS to other local offices. “They are very dependable, reliable and always answer any request we have,” she said. Commercial Cleaning: Window Cleaning Services CNS cleaning crews specialize in wicking, which means they clean the rubber tip of the window cleaner after every wipe to ensure the window is streak-free. This level of commitment takes more time, but the family-owned business believes client satisfaction is worth the investment. The cleaning team also hand-dries every single window to complete the process. When it comes to exterior window cleaning , CNS cleaning crews will rappel down the sides of the buildings that are four floors or more. They will also use plywood to lay over pavers and landscaping to ensure they don’t leave a mark. Daria said she would recommend CNS to other facility managers. “CNS has a very caring staff, and someone is always willing to answer any questions or concerns we have.” Commercial Cleaning: Carpet Cleaning Services CNS cleaning crews are trained to clean, shampoo and remediate all mold from commercial carpets . Team members only use distilled water, which removes 99.9% of the minerals, bacteria, pesticides and other contaminants that come with tap water. To properly treat, the cleaning crews spray into the carpet an environmentally friendly solution, which adheres itself to the particles in the carpet. This process allows CNS to quickly remove large amounts of grime—up to 30,000-square feet—with a HEPA vacuum. Christina said she would recommend CNS to other organizations. She said “level of attention and care to us as a customer” makes the company stand out among the rest in commercial cleaning. “CNS makes us feel important every time. The involvement in the management of our site is amazing. You might find a cheaper company, but you will not find better quality or customer service,” she added. Are you looking for a commercial cleaning company that can deliver on customer care? Contact CNS Cleaning Company or call (215) 782-6025 today. 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